Privacy Policy

1. Who We Are

Business name: Neil Ferry Photo
Location: Newcastle upon Tyne, United Kingdom
Contact email: info@neilferryphoto.com

We provide photography services including family portraits, children’s photography, events, music photography, and fine-art photographic prints.

2. What Personal Data We Collect

We may collect and store the following information:

  • Name

  • Email address

  • Telephone number

  • Enquiry details and correspondence

  • Booking and invoice information

  • Photographs and image files (including images of children, where applicable)

  • Website usage data (such as IP address and browser type, via analytics and cookies)

We only collect data that is necessary to provide our services.

3. How We Use Your Data

Your data may be used to:

  • Respond to enquiries

  • Arrange and deliver photography sessions

  • Deliver digital galleries, prints, or other products

  • Send invoices and manage payments

  • Maintain business and accounting records

  • Display images in our portfolio (only with consent)

  • Improve our website and services

We will never sell or rent your personal data to third parties.

4. Lawful Basis for Processing Data

Under UK GDPR, we rely on the following lawful bases:

  • Contract – to fulfil photography services you have booked

  • Legitimate interests – to respond to enquiries and manage our business

  • Consent – for marketing communications and portfolio use of images

  • Legal obligation – for accounting and tax purposes

Where consent is required, you may withdraw it at any time.

5. Photography, Copyright & Image Use

All photographs created by Neil Ferry Photo remain the copyright of the photographer, in accordance with UK copyright law.

Clients are granted a personal licence to use their images for private, non-commercial purposes, such as personal printing, sharing with family and friends, and displaying images on personal social media accounts. Images may not be altered, sold, or used for commercial purposes without written permission.

Photographs are considered personal data under UK GDPR. Any use of images by Neil Ferry Photo — including on our website, social media, portfolio, marketing materials, or printed samples — is never assumed and requires explicit consent.

Additional care is taken with images of children. Photographs of children are only used for portfolio or promotional purposes with the clear consent of a parent or legal guardian, and we are always mindful of context, privacy, and safeguarding.

Consent for image use is requested as part of your booking agreement or model release and may be withdrawn at any time. If you later change your mind about how an image is used, we will make every reasonable effort to remove it from future use.

6. How Long We Keep Your Data

We retain data only for as long as necessary:

  • Enquiry data: up to 12 months

  • Client booking and invoice records: up to 7 years (HMRC requirement)

  • Photographic images: as outlined in your client agreement or until deletion is requested

You may request deletion of your data at any time, subject to legal obligations.

7. Sharing Your Data

We may share limited data with trusted service providers only where necessary, such as:

  • Online gallery hosting services

  • Professional print labs

  • Website hosting and analytics providers

  • Accounting software

All third parties are required to handle your data securely and in compliance with data protection laws.

8. Cookies & Website Analytics

Our website uses cookies to:

  • Ensure the site functions correctly

  • Analyse website traffic and performance

  • Improve user experience

You can manage or disable cookies via your browser settings. A cookie banner is displayed when you first visit our site.

9. Your Rights

You have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data

  • Withdraw consent at any time

  • Object to certain types of processing

  • Lodge a complaint with the UK Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us using the details above.

10. Data Security

We take appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access. Digital files are stored securely, and access is limited to essential use only.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

12. Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Email: neil@neilferryphoto.com